News

SLD News 9/20/13 – Focus: 2012 & 2013 Form Filing

 September 20, 2013  

TIP OF THE WEEK: Remember that September 30 is not only the deadline for delivery and installation of FY2012 non-recurring services, but also the deadline for requesting an extension of this date if one is needed. To accomplish this, you or your service provider must file a service delivery extension request.

Commitments for Funding Years 2013, 2012, and 2011

Funding Year 2013. USAC will release Funding Year (FY) 2013 Wave 19 Funding Commitment Decision Letters (FCDLs) September 25. This wave includes commitments for approved Priority 1 (Telecommunications Services and Internet Access) requests at all discount levels. As of September 20, FY2013 commitments total over $661 million and encompass 23,733 of FY2013 applications.

Funding Year 2012. USAC will release FY2012 Wave 61 FCDLs September 26. This wave includes commitments for approved Priority 2 (Internal Connections and Basic Maintenance) requests at 90 percent and denials at 89 percent and below. As of September 20, FY2012 commitments total over $2.75 billion.

Funding Year 2011. USAC will release FY2011 Wave 102 FCDLs September 24. This wave includes commitments for approved Priority 2 requests at 88 percent and above and denials at 87 percent and below. As of September 20, FY2011 commitments total over $2.63 billion.

On the day the FCDLs are mailed, you can check to see if you have a commitment by using USAC’s Automated Search of Commitments tool.

SERVICE PROVIDERS: Getting Ready For FY2014

Although we are a few months away from the FY2014 application filing window, applicants and service providers should be working on any remaining issues from earlier funding years. Below are some tips for service providers; in the September 13 SL News Brief we provided tips for applicants.

File FCC Forms 473 for FY2012 and FY2013 if you have not already done so.

FCC Form 473, Service Provider Annual Certification (SPAC) Form, must be filed each funding year before invoices for that funding year can be paid.

If you have not yet filed this form for one or more funding years, you should do so as soon as possible. If you have more than one Service Provider Identification Number (SPIN), remember that you must file a separate SPAC Form for each SPIN. If you have filed the form but you are not sure if USAC has successfully processed it, search for SPIN information on the USAC website and review the list of funding years in the “SPAC Filed” (far right-hand) column of the search results.

SPAC Forms must be filed on paper using the version of the form dated July 2013.

Verify that USAC has your current information on FCC Form 498.

Service providers file FCC Form 498, Service Provider Identification Number and General Contact Information Form, to get a SPIN and to provide USAC with correct contact and remittance information. The original FCC Form 498 must be filed on paper but you can update the form using the E-file System.

It is important to keep the information on this form current.

  • To review the contact information on your FCC Form 498 that is available to applicants, go to the Search for SPIN Information tool.
  • To review other information on your form, you will have to log in to the E-file System with your E-cert ID and password. If you need help, call USAC’s Billing, Collections and Disbursements Department (BCD) at 1-888-641-8722 (choose the “FCC Form 498” option) for assistance.

Note that in some cases you may have to file a revision to your FCC Form 498 on paper before USAC can issue an E-cert ID and password. Once you are able to log in to the E-file System, your company officer of record can update your information online.

Finish filing FCC Forms 474 (SPI Forms) for FY2012 recurring services.

The invoicing deadline for FY2012 recurring services is October 28, 2013 – just over five weeks away. USAC generally receives a large number of invoices – both FCC Form 472, Billed Entity Applicant Reimbursement (BEAR) Form, and FCC Form 474, Service Provider Invoice (SPI) Form – close to the invoicing deadline, which results in longer processing times.

All service providers can file SPI Forms online. Service providers that invoice USAC frequently and would like to file invoices electronically can follow the instructions for setting up electronic invoicing. Service providers that file SPI Forms on paper must use the July 2013 version of the form.

Finish approving FCC Forms 472 (BEAR Forms) for FY2012 recurring services.

Whether applicants file BEAR Forms online or on paper, you must approve those forms before USAC can review them. Following are some tips to assist you in the approval process:

  • Tell your customers how long it will take you to review and approve BEAR Forms. Applicants that file BEAR Forms often wait until close to the USAC invoicing deadline to file online or to send paper BEAR Forms to service providers for approval. You should clearly communicate to your customers how much lead time you need to review and approve the forms to avoid processing delays.
  • Approve BEAR Forms online. Service providers with an E-cert ID and a password can approve BEAR Forms online. If you don’t know your E-cert ID and password, call BCD (see above) for assistance.
  • If you are approving BEAR Forms online, log in to the E-file System once each week to see if any forms are awaiting your approval. USAC sends an email to the service provider when a BEAR Form is filed online, but service providers are not required to wait for an email to arrive before approving a BEAR Form. If you log in to the E-file System once a week, you will be able to review BEAR Forms in a timely manner.
  • If the applicant files on paper, check the footer date on your signature page. If the applicant does not submit all pages using the July 2013 version of the form, USAC will request a corrected submission and the processing of the form can be delayed.
  • Use your current contact information and update where necessary. If USAC has questions about your invoice, we will use the contact information on the invoice to get in touch with you. If we can’t get answers to our questions, your invoice may be denied and you will have to resubmit.
  • Don’t file duplicate invoices or line items. First check your customer bills (the bills sent by the service provider to the customer) and any previous invoices so that you invoice USAC only for amounts that have not yet been invoiced.

Check the status of FY2012 non-recurring services.

September 30 following the funding year is generally the deadline for delivery and installation of non-recurring services. While September 30, 2013 is the deadline for most FY2012 non-recurring services, it can also be the extended deadline for services from other funding years.

Again, here are some tips:

  • Check the expiration date on your contract and, if necessary, (1) work with your customer to extend your contract and (2) ask your customer to notify USAC of the new contract expiration date using an FCC Form 500. USAC will not pay for services delivered after the contract expiration date on file or after the original (or extended) service delivery deadline. Note, however, that if September 30 is your service delivery deadline and you need more time to deliver and/or install services, you or your customer must request an extension of this deadline on or before September 30.
  • If September 30, 2013 is the last date to receive non-recurring services, then January 28, 2014 is the deadline to invoice USAC for those services. Don’t wait until the last minute to gather customer bills and prepare SPI Forms or approve BEAR Forms.

Verify that your customers have submitted FCC Forms 486 for FY2013.

In general, if an FCDL featuring a funded Funding Request Number (FRN) is dated on or before July 1 and the service start date is July 1, the deadline to file an FCC Form 486 for that FRN is October 29. Applicants that wait until the last minute to file an FCC Form 486 may cause delays in processing and review at USAC.

Applicants that wait until the last minute are also likely to get confused by USAC’s Form 486 Urgent Reminder Letter. USAC now sends out reminder letters to applicants that miss the FCC Form 486 deadline because they either:

  • fail to file an FCC Form 486 by the deadline, or
  • file an FCC Form 486 online and then fail to certify it by the deadline.

USAC uses (1) the service start date reported in Item 19 of the FCC Form 471 and (2) the FCDL date to determine when a reminder letter should be sent. USAC tries to identify late filers as soon as possible after the calculated FCC Form 486 filing deadline date so that these forms can be filed or certified promptly. Applicants that wait until the last minute to file or certify a form will probably receive one of these letters and become concerned that USAC has not received their form or their certification.

Because USAC will not pay invoices until an FCC Form 486 has been successfully processed, it is important to check with your customers to make sure that they have filed the form. Once USAC has reviewed and approved the form, USAC will issue a Form 486 Notification Letter to the service provider and the applicant.

 

SLD News 9/13/13 – Focus: Invoicing Process

 September 13, 2013  

TIP OF THE WEEK: If you are filing BEAR Forms or SPI Forms on paper, please do not staple the pages together. Paper clips, rubber bands, and binder clips do not interfere with USAC’s scanning process, but staples can deform the paper and delay data entry.

Commitments for Funding Years 2013, 2012, and 2010

Funding Year 2013. USAC will release Funding Year (FY) 2013 Wave 18 Funding Commitment Decision Letters (FCDLs) September 18. This wave includes commitments for approved Priority 1 (Telecommunications Services and Internet Access) requests at all discount levels. As of September 13, FY2013 commitments total over $553 million and encompass 22,968 of FY2013 applications.

Funding Year 2012. USAC will release FY2012 Wave 60 FCDLs September 19. This wave includes commitments for approved Priority 2 (Internal Connections and Basic Maintenance) requests at 90 percent and denials at 89 percent and below. As of September 13, FY2012 commitments total over $2.75 billion.

Funding Year 2010. USAC will release FY2010 Wave 117 FCDLs September 17. This wave can include commitments for approved Priority 2 requests at all discount levels. As of September 13, FY2010 commitments total over $3.07 billion.

On the day the FCDLs are mailed, you can check to see if you have a commitment by using USAC’s Automated Search of Commitments tool.

Fall Training Update

Registration for all eight fall applicant training sessions has closed. Everyone on a waiting list is being notified by email whether or not we were able to process their registration.

Remember also that attendees must make a room reservation if they want to stay at the conference hotel. The table in the August 23 SL News Brief shows the last day to make a reservation at the negotiated conference room rate. Hotel reservations requested after the deadline will be processed based on availability and may be more expensive.

If you missed a hotel reservation deadline, wish to cancel your reservation, or have a question, please email USAC.

APPLICANTS: Getting Ready for FY2014

Although we are a few months away from the opening of the FY2014 application filing window, applicants and service providers should be working on any remaining issues from earlier funding years. Below are some tips for applicants; in the near future we will provide tips for service providers.

Finish filing BEAR Forms for FY2012 recurring services.

The invoicing deadline for FY2012 recurring services is October 28, 2013 – just over six weeks from today. Here are some tips to help you finish invoicing for FY2012:

  • File invoices online if possible. Applicants with a Personal Identification Number (PIN) can file an FCC Form 472 (BEAR Form) online. Service providers with an E-cert ID and a password can approve a BEAR Form online. If your service providers do not know how to log in to the E-file System, suggest that they call USAC at 1-888-641-8722 and select the “FCC Form 498” option.
  • Prepare BEAR Forms in plenty of time for service provider review and approval. If you wait until late October to file a BEAR Form online or on paper, your service providers may not have time to review and approve your form before the deadline. Applicants should ask their service providers how much lead time they need to review forms, and service providers should remind applicants of their required lead time as well. Applicants that have filed BEAR Forms online can contact their service providers to let them know there are online BEAR Forms awaiting approval.
  • Read the BEAR Form instructions. Most of the common mistakes on BEAR Forms can be avoided by reviewing and following the instructions. Again, if you file online, the system populates some related fields for you and provides warning messages if some required fields are empty.
  • If you file on paper, use the current forms. If you are filing a BEAR Form on paper, you must print and fill out the July 2013 version. Using the old form will delay the processing of your form. THE SERVICE PROVIDER SIGNATURE PAGE (PAGE 4) MUST ALSO BE THE JULY 2013 VERSION.
  • Verify the amount of funding remaining on your Funding Request Number (FRN). If you have invoiced USAC for the entire amount of your FRN, USAC will not pay discounts for any additional services received.
  • Provide your current contact information. If USAC has questions about your invoice, we will use the contact information on the invoice to get in touch with you. If we can’t get answers to our questions, your invoice may be rejected and you will have to resubmit it.
  • Don’t file duplicate invoices or line items. First review your customer bills (the bills sent by the service provider to the applicant) and any previous invoices so that you invoice USAC only for amounts that have not yet been invoiced.

Check the status of FY2012 non-recurring services.

September 30 following the funding year is generally the deadline for delivery and installation of non-recurring services. Although September 30, 2013 is the deadline for FY2012 non-recurring services if no extension has been granted, it can also be the deadline for services from earlier funding years for which you have received an extension.

Again, here are some tips:

  • Request a service delivery extension on or before September 30 if you need one. Applicants and service providers can request an extension for the delivery and installation of non-recurring services under certain conditions. If September 30, 2013 is your service delivery deadline and you and your service provider will need more time, you can submit a service delivery deadline extension request. YOUR REQUEST MUST BE RECEIVED OR POSTMARKED ON OR BEFORE SEPTEMBER 30. Requests received or postmarked after this deadline cannot be processed.
  • Check the expiration date on your contract and, if necessary, extend your contract and notify USAC of the new contract expiration date using an FCC Form 500. USAC will not pay for services delivered after the contract expiration date on file or after the original (or extended) service delivery deadline. Remember also that your contract must allow for an extension.
  • If September 30, 2013 is the last date to receive non-recurring services, then January 28, 2014 is the last day to invoice USAC for those services. Don’t wait until the last minute to gather customer bills and prepare your invoices.

File FCC Form 500 to return unused funds to USAC.

If you have completed invoicing USAC for the services delivered on an FRN and your properly completed invoices have been paid, check to see if any funds remain on the FRN. If so, it would be helpful if you would reduce the committed amount on the FRN to the exact amount you actually used. This action, which you can accomplish by filing an FCC Form 500, Adjustment to Funding Commitment and Modification to Receipt of Service Confirmation Form, returns those unused funds to USAC and makes them available for commitments to other applicants.

  • Before you file an FCC Form 500, verify that you or your service provider has invoiced for all appropriate services, that all of the invoices have been processed, and that USAC has paid the correct total amount on the FRN. Verify also that you enter the correct FRN on the FCC Form 500, as reducing a commitment is an irrevocable action.
  • Note that you can also file an FCC Form 500 to cancel an FRN. If you received a commitment from USAC on an FRN and you now know that you will not be receiving services under that FRN, you can cancel that FRN by filing an FCC Form 500. Again, because this action is irrevocable, be sure that you identify the correct FRN on the form.
  • Always use the current version of the FCC Form 500, which is dated April 2007 in the lower right-hand corner. If you have changes to more than one FRN, use a separate page 2 of the form for each FRN. Note that FCC Form 500 is not available online.

Submit your FY2013 FCC Form 486 if you have not already done so.

In general, if committed FRNs are featured on an FCDL dated on or before July 1 and the service start date on those FRNs is July 1, the deadline to file an FCC Form 486 featuring those FRNs is October 29. Applicants that wait until the last minute to file an FCC Form 486 may cause delays in processing and review at USAC, and may result in an adjustment to your reported service start date.

Another possible consequence of waiting until the last minute is confusion over the FCC Form 486 Urgent Reminder Letter. USAC sends out reminder letters to applicants that miss the FCC Form 486 deadline because they either:

  • failed to file an FCC Form 486 by the deadline, or
  • filed an FCC Form 486 online and then failed to certify it (online or on paper) on or before the deadline.

USAC uses (1) the service start date reported in Item 19 of the FCC Form 471 and (2) the FCDL date to determine when a reminder letter should be sent. USAC tries to identify late filers as soon as possible after the calculated FCC Form 486 filing deadline date so that they can quickly file their forms without penalty. This means that applicants that wait until the last minute to file or certify a form will probably receive one of these letters and become concerned that USAC has not received their form or certification.

Remember that you can always check the status of a form or certification by using Submit a Question or calling the Client Service Bureau at 1-888-203-8100.  

 

SLD News 9/6/13 – Focus: General Information

 September 6, 2013  

TIP OF THE WEEK: If you want to request an extension of the deadline for delivery and installation of FY2012 non-recurring services, do so no later than September 30. USAC cannot approve service delivery extension requests submitted after that date.

Commitments for Funding Years 2013 and 2012

Funding Year 2013. USAC will release Funding Year (FY) 2013 Wave 17 Funding Commitment Decision Letters (FCDLs) September 11. This wave includes commitments for approved Priority 1 (Telecommunications Services and Internet Access) requests at all discount levels. As of September 6, FY2013 commitments total over $508 million and encompass 22,287 of FY2013 applications.

Funding Year 2012. USAC will release FY2012 Wave 59 FCDLs September 12. This wave includes commitments for approved Priority 2 (Internal Connections and Basic Maintenance) requests at 90 percent and denials at 89 percent and below. As of September 6, FY2012 commitments total just under $2.74 billion.

On the day the FCDLs are mailed, you can check to see if you have a commitment by using USAC’s Automated Search of Commitments tool.

SL News Brief Starts Its Ninth Year

Welcome to the ninth year of the Schools and Libraries News Brief. We will continue to provide you with up-to-the-minute news on developments in the Schools and Libraries program along with guidance materials that will help both applicants and service providers through the application process.

We email SL News Briefs to subscribers on Fridays. If you are not receiving your own copy of the SL News Brief, we encourage you to subscribe. You can view previous issues by topic or by date on the Schools and Libraries News Brief page, and print a copy of any issue you missed.

Fall Training Update

Registration for all eight fall applicant training sessions has closed. If you registered for more than one session, please cancel any registration you will not be using to open a space for someone from the waiting list for that session.

Remember also that you must make a room reservation if you want to stay at the conference hotel. The table in the August 23 SL News Brief shows the last day to make a reservation at the negotiated conference room rate. Rooms may not be available – or may be more expensive – if you try to make a reservation after these dates.

If you have questions or wish to cancel your reservation, please email USAC.

Summer Contact Procedure Ends Today

USAC has procedures to contact applicants and service providers if more information is necessary to process or review a form. We realize that, during a summer period and a winter period each year, many applicants are unavailable due to extended holiday and break schedules.

If USAC was unable to contact you during the summer deferral period, we put your form on hold and will resume our attempts to contact you starting Monday.

  • Our summer deferral period is defined as the Friday before Memorial Day through the Friday after Labor Day. This year, the dates of the summer period are May 24, 2013 through September 6, 2013.

In general, there are two situations when USAC requests additional information:

  • Problem Resolution. If USAC cannot data enter a paper form because information is missing or inconsistent, Problem Resolution will attempt to reach the contact person listed on the form (or in our database, if no contact information is provided on the form) to obtain the necessary information.
  • Program Integrity Assurance (PIA) review. If USAC needs more information from an applicant to complete the review of an application, a PIA initial reviewer will use the contact information provided on the form both to send questions and to inform the applicant of any correctable errors discovered on the form during review.

In these situations, USAC’s customary procedure is as follows:

  • USAC uses your preferred mode of contact to send you questions and to request responses. For PIA review, if your preferred mode of contact is telephone, we will call you and request an email address or fax number in order to provide you with our questions in writing.
  • If we have not heard from you after seven days from our first attempt to contact you, we will attempt to contact you again and we will also inform your state E-rate coordinator that we are attempting to contact you.
  • If we have not heard from you after 15 days from our first attempt to contact you, we will use the information we have to complete our processing. For a paper form, this may mean that we will have to return the form to you without completing data entry. For an application, this may mean that the funding you requested will be reduced or denied.

If our first attempt to reach you was on or after May 24, and we could not confirm by telephone that you were available to respond to our questions, we will resume Problem Resolution or PIA review starting September 9. However, if we made a successful contact with you before May 24, your 15-day response clock started and we may have acted on the information we had on hand if we did not hear from you by the response deadline.

If you designated someone to answer questions in your absence, please review any communications between that person and USAC that occurred while you were away. Also, check to see if USAC has issued you an FCDL or if PIA questions are still pending.

If the review of your application is still in process, remember that you can ask for more time to respond if you cannot meet the customary 15-day deadline.

Looking Ahead

In the next several weeks, the SL News Brief will be devoted to a detailed discussion of the various activities applicants and service providers should be undertaking to finish up program activities for FY2012 and any activities that can be started or completed for FY2013. Following that, we will provide suggestions and reminders about getting ready for the FY2014 application filing window.

Now would be a good time to start gathering up documents that will allow you to easily and correctly complete invoicing activities for any previous funding years. Examples of these documents include customer bills, descriptions of service, invoices already submitted for the funding year, BEAR Notification Letters, and Quarterly Disbursement Reports. In addition, you should start collecting important documentation before it gets lost or misplaced. The E-rate Binder on the USAC website contains a suggested list and organizational format that should help you comply with the program’s document retention requirements.

 

SLD News 8/30/13 – Focus: Service Provider Contracts

 August 30, 2013  

TIP OF THE WEEK: If you want to request an extension of the deadline for delivery and installation of FY2012 non-recurring services, do so no later than September 30 (see below). USAC cannot approve service delivery extension requests submitted after that date.

Commitments for Funding Years 2013, 2012, and 2010

Funding Year 2013. USAC will release Funding Year (FY) 2013 Wave 16 Funding Commitment Decision Letters (FCDLs) September 5. This wave includes commitments for approved Priority 1 (Telecommunications Services and Internet Access) requests at all discount levels. As of August 30, FY2013 commitments total over $460 million and encompass 21,406 of FY2013 applications.

Funding Year 2012. USAC will release FY2012 Wave 58 FCDLs September 6. This wave includes commitments for approved Priority 2 (Internal Connections and Basic Maintenance) requests at 90 percent and denials at 89 percent and below. As of August 30, FY2012 commitments total just under $2.74 billion.

Funding Year 2010. USAC will release FY2010 Wave 116 FCDLs September 5. This wave can include commitments for approved Priority 2 requests at all discount levels. As of August 30, FY2010 commitments total over $3.07 billion.

On the day the FCDLs are mailed, you can check to see if you have a commitment by using USAC’s Automated Search of Commitments tool.

Non-recurring Services and Contracts

Services eligible for E-rate discounts are classified as either recurring or non-recurring.

Recurring services, such as monthly telephone services or Internet access:

  • Are usually delivered continuously during all or part of the funding year.
  • End on or before June 30, the last day of the funding year.
  • Are reported in Items 23A – 23E of an FCC Form 471 Block 5 funding request.
  • NOTE: Basic Maintenance of Internal Connections is considered a recurring service. This is true even if the applicant makes a single payment for these services.

Non-recurring services, such as installation of telephone service, cabling and wiring for Internet access, and Internal Connections equipment:

  • Are usually delivered and installed once or at specific times.
  • End on or before September 30 following the funding year, although this deadline can be extended.
  • Are reported in Items 23F – 23H of an FCC Form 471 Block 5 funding request.
  • NOTE: If you are making monthly payments to purchase equipment, you should NOT report those costs as recurring services. Doing so will set your last date to receive services as June 30 without the possibility of an extension. If you have reported monthly costs for what is truly a non-recurring service, be sure to correct your FCC Form 471 before USAC issues an FCDL with a commitment for that service.

The additional three-month period (July 1 – September 30) for the delivery and installation of non-recurring services enables work to be completed during the summer when schools are not in session. However, many applicants and service providers sign contracts for non-recurring services that expire on June 30 even though it is possible for those services to be delivered and installed after that date.

  • USAC will not pay invoices for eligible non-recurring services delivered or installed after the last day to receive service (the service delivery deadline), or the last day your contract is valid (the contract expiration date), whichever is earlier.

If additional time is needed for the installation or delivery of non-recurring services:

  1. service delivery extension request must be filed to extend the service delivery deadline.
  2. If the existing contract expires before the date when services will be delivered, the applicant and service provider should first work together to extend the existing contract (assuming that an extension is allowable under the terms of the contract and under any applicable state or local requirements). The applicant must then file an FCC Form 500 to notify USAC of the extended contract expiration date.

Requesting a service delivery deadline extension for non-recurring services

In some situations, the service delivery deadline for non-recurring services can be extended for an additional year – either automatically or upon request – and a Funding Request Number (FRN) may receive more than one extension.

A one-year extension of the September 30 deadline occurs automatically if:

A one-year extension of the September 30 deadline can be requested if:

  • The applicant submits documentation to USAC on or before the service delivery deadline that the service provider was unable to complete delivery and installation for reasons beyond the service provider’s control, or
  • The applicant certifies to USAC on or before the service delivery deadline that the service provider has been unwilling to complete delivery after USAC withheld payment for those products and services on a properly submitted invoice for more than 60 days after submission of the invoice.

To request an extension, refer to the Service Delivery document on the USAC website. USAC reviews each extension request submitted and, if appropriate, approves the extension.

  • NOTE: USAC cannot consider service delivery extension requests received or postmarked after the service delivery deadline on record for the FRN, which is generally September 30 following the close of the funding year.

Extending a contract expiration date for non-recurring services

Applicants report the contract expiration date in Item 20b of each funding request on the FCC Form 471. USAC will not pay invoices for products and services installed and/or delivered after the contract expiration date on file with USAC. If a service delivery extension has been approved – either automatically or upon request – applicants must change the contract expiration date on file with USAC if products and services will be delivered after the date currently on file.

  • NOTE: The contract extensions we discuss here are solely for the purpose of completing the delivery of services for commitments on Funding Request Numbers (FRNs) for the original funding year, not for extending the services to a new FRN for an upcoming funding year (see below).

If a contract expires before services will be delivered and installed, applicants should do the following:

  • Determine if an extension of the contract is allowed under the terms of the contract and under state and local procurement rules and regulations.
  • If an extension of the contract is allowed, negotiate an extension with the service provider.
  • File an FCC Form 500, Adjustment to Funding Commitment and Modification to Receipt of Service Confirmation Form, to change the contract expiration date on file with USAC.
  • After USAC issues an FCC Form 500 Notification Letter, the products and services can be delivered and installed and USAC can be invoiced. USAC also updates the FRN Extension Table with the new service delivery deadline. 

This kind of contract extension is different from a “contract with voluntary extensions.” A contract with voluntary extensions allows the applicant to extend an existing contract with the service provider and apply for discounts on services in an upcoming funding year without filing a new FCC Form 470 and opening a competitive bidding process for the services covered under that contract. For information on contracts with voluntary extensions, refer to the Contracts guidance document on the USAC website.

 

SLD Special Addition News Brief: New BEAR form now available online

August 28, 2013

New FCC Form 472 Now Available Online

Applicants and service providers can now file the new (July 2013) FCC Fo rm 472, Billed Entity Applicant Reimbursement (BEAR) Form online.

  • For applicants, the authorized person logs in as usual to the online BEAR Form with the Billed Entity Number (BEN), Personal Identification Number (PIN), email address, and last name in order to file and certify a BEAR Form.
  • For service providers, the authorized person logs in as usual to the E-File System with the User ID and password, clicks the “472 Online Bear” link on the left-hand side of the page under the Schools and Libraries heading to locate pending BEAR Forms, and then approves and certifies them as appropriate.

Remember that the certification language has changed for both applicants and service providers, and applicants now provide BEAR remittance information to assist service providers.

For a detailed list of the changes from the old (April 2007) version of the form, refer to the July 19 SL News Brief.

 
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